Is an AI inventory only for companies with employees?
No. Solo founders and consultants also benefit because vendor AI features, client data, and customer-facing workflows can spread quickly.
AI inventory template
AI Use Inventory Template
You need to know which AI tools are already being used, who owns them, and which ones deserve a closer review.
An AI inventory is the first governance file because it turns scattered AI use into something visible. Without it, policies, risk reviews, and vendor questions stay theoretical.
Practical checklist
Track these fields first
Tool or vendor name
Business owner and regular users
Workflow or task supported by the AI tool
Data categories entered, uploaded, generated, or stored
Customer-facing, internal-only, or decision-support status
Risk tier, approval status, and next review date
Related resources
Keep going without losing the thread.
These pages connect the search question to the free checklist, the paid Starter Kit, and deeper preview resources where they fit.
Short answers
Common questions before you use a template.
How often should the inventory be updated?
Quarterly is a reasonable starting habit for many small organizations, with immediate updates when a new tool, vendor, model, or high-risk workflow is added.
AIRegReady materials are educational templates and informational starting points only. They are not legal advice and do not guarantee compliance with any law, regulation, contract, or industry requirement.