Should contractors be covered too?
Usually yes if they use your systems, customer information, business data, or work product. The exact contract language should be reviewed by qualified counsel.
Employee AI rules
ChatGPT Policy for Employees and Contractors
You need staff-facing AI rules that explain what employees and contractors can do with generative AI tools at work.
Employee AI rules should be simple enough to follow during normal work. The goal is to prevent risky data sharing, unsupported reliance on AI outputs, unclear ownership, and scattered tool adoption.
Practical checklist
Employee AI rules should say
Which AI tools are approved for work use
Which accounts, plugins, browser extensions, and vendor AI features require review first
What confidential, customer, employee, student, financial, health, legal, or regulated data is off-limits
When AI output must be fact-checked, edited, approved, or escalated
How staff should label or disclose AI-assisted work when required by policy, contract, or context
Where employees should send questions about a new tool or use case
Related resources
Keep going without losing the thread.
These pages connect the search question to the free checklist, the paid Starter Kit, and deeper preview resources where they fit.
Short answers
Common questions before you use a template.
Do we need to ban all free AI tools?
Not always. A practical policy can allow low-risk use while restricting sensitive data, customer-facing outputs, and unreviewed vendor tools.
AIRegReady materials are educational templates and informational starting points only. They are not legal advice and do not guarantee compliance with any law, regulation, contract, or industry requirement.